Automated Enterprise Information Governance
Your all-in-one information governance software, built to search, classify, clean, and govern content where it already lives.
1,000,000,000
- Storage cost reduction
- 27%
- Saved in year one
- $408k
- ROI on governed content
- 4.5X
- Files migrated with in-place governance
- 0
End-to-end information governance
All-In-One Automated Information Governance Software
Four capabilities run from a single information governance platform. Search, classify, clean, and govern content where it already lives.
How it works
Eliminate silos and allow teams to search for files across systems from one place — without migrating files or changing how people work.
What you get
- ✓Quickly retrieve files for audits, information requests, and eDiscovery.
- ✓Search every repository without moving a single file.
- ✓Find information in seconds with a federated search system.
- ✓Honour existing permissions for every search result.
- ✓Boost productivity with fast, permission-aware information retrieval.
- ✓Keep content where it lives and eliminate disruption.
- ✓Connect to SharePoint, OpenText, file shares, email, and more.
- ✓Add AI Search for semantic, natural-language search that understands intent.
How it works
Context-aware AI evaluates each document based on content, metadata, and organizational rules to classify it appropriately. Only edge-case files are flagged for human review.
What you get
- ✓Classify content automatically against your retention schedules and policy rules.
- ✓Flag PII, PHI, and privileged material before it becomes a liability.
- ✓Sort high-confidence documents automatically; humans only review edge cases.
- ✓Apply consistent information classification across every connected repository.
- ✓Feed AI tools clean, organized data for sharper output and results.
How it works
Shinydocs scans all repositories to identify duplicate, stale, and redundant, obsolete, and trivial (ROT) content. It destroys unneeded files according to your organization's rules, with a full audit trail.
What you get
- ✓Identify and dispose of files with no business value through data remediation.
- ✓Reduce storage costs by 27% with data minimization.
- ✓Help teams find files faster in a clean environment.
- ✓Make every disposition defensible with an exportable audit trail.
- ✓Prevent future backlogs with continuous data cleansing and data hygiene.
- ✓Dispose of files according to your organization's governance rules.
- ✓Remove redundant copies across systems with data deduplication.
How it works
Shinydocs governs every file across your systems by automatically applying custom retention schedules. Daily scanning ensures that retention policies are enforced consistently.
What you get
- ✓Set custom retention rules to meet your unique requirements.
- ✓Align with industry and government records management requirements.
- ✓Maintain a full audit trail for every classification and disposition action.
- ✓Scan daily to keep governance current and prevent re-accumulation.
- ✓Secure comprehensive data lifecycle management, from creation to disposition.
- ✓Apply data retention rules automatically to ensure governance policies are enforced.
How it works
Five Steps to a Fully Governed Content Estate
Each step is logged, auditable, and runs without leaving the platform. No handoffs between systems, no manual tracking.
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01
Inventory + Enterprise Search
Files in every repository are scanned, tagged, and scored. YOu can search for files across systems from one place.
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02
AI Data Classification
High-confidence AI flags files, PII, and sensitive content across every connected system. ROT and duplicates are identified at the same time.
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03
Human Review Where It Counts
Ambiguous content is routed to a human reviewer when a human decision is genuinely required.
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04
Data Cleansing & Disposition
Redundant, obsolete, and trivial content is disposed of with an audit trail. Storage costs drop and the right files surface.
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05
Information Lifecycle Management
Retention schedules apply to every file automatically. Your retention policy becomes enforced reality, not documented aspiration.
What we hear from IG leaders
Build the Information Governance System Your Team Deserves
Enterprise leaders often raise similar information governance concerns. If any resonate, you're in the right place.
We can't easily find what we need in our systems.
No visibility means no defensibility in audits, litigation, or regulatory review.
Every audit creates a scramble.
When records aren't governed automatically, every request becomes a manual crisis.
We're not ready for AI, and we know it.
AI works on clean, classified content. Feeding it messy data produces messy results.
We keep paying for storage we can't justify.
Duplicate, outdated, and trivial files inflate costs while hiding the content that matters.
Sensitive data is somewhere. We don't know where.
PII, PHI, and privileged content scattered across systems is a liability waiting to surface.
We forced a new system. People ignored it.
Governance that demands behaviour change doesn't stick. It must work where your files already live.
AI-Ready Content Estate
Your AI Is Only as Good as the Data Behind It
Ungoverned repositories produce unreliable AI results. Shinydocs cleans and classifies your content before it reaches Microsoft Copilot, RAG pipelines, or any enterprise AI tool. Governance runs continuously, so data quality never slips.
Book a MeetingBad Data Corrupts AI Answers
AI can't tell which version is current. Shinydocs removes duplicates and superseded drafts before they ever reach your AI tools.
Misclassified Data Hides the Answer
When content is mislabelled, the right file never surfaces. Continuous classification keeps every document accurately labelled for AI.
Unprotected Data Is an AI Liability
Copilot surfaces whatever it can read. Shinydocs flags and restricts sensitive content so only the right people see it.
Optional add-on
AI Search: Ask in Plain Language
Add semantic, natural-language search on top of Enterprise Search. Ask questions the way you think, and Shinydocs understands intent, not just keywords.
What AI Search adds
- ✓Understand intent behind a question, not just matching keywords.
- ✓Surface the right answer across every connected repository at once.
- ✓Honour existing permissions on every semantic result.
- ✓Layer onto Enterprise Search without moving a single file.
Customer stories
Measurable Results from Clients
See how organizations across industries use Shinydocs' information governance software, without migrating a single file.
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Municipal GovernmentCounty of NewellAlberta, Canada · Municipality
86% of records sat unmanaged across scattered systems. A manual cleanup would have taken 20 years. Shinydocs cleared it in one.
- Documents governed
- 98%
- Storage reduced
- 27%
- Saved
- $400K
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HealthcareAgNovos HealthcareMedical Device Company
A small team faced millions of files across Box, SharePoint, and file shares, with no visibility and heavy duplication. Shinydocs cleaned it up fast.
- Files indexed
- 3.8M+
- Found duplicated
- 65%
- Data assessed
- 8.5TB
In their words
Testimonials from Enterprise Organizations
"Visibility is everything. If we didn't have Shinydocs, there's no way we could have disseminated what was in all those shares to make business decisions on data. It's probably the most transformative thing that we've done digitally."
"Shinydocs has done what years of dedicated service capacity could not — provide records management to County documents across all unmanaged repositories through automation, visibility, and improved search capabilities."
"With Shinydocs, we established a new way of work which allows our users to instantly find any information, across any system. Shinydocs has simplified our users' lives, made onboarding new staff more efficient, and helped improve compliance and information accuracy."
Calculate your situation
Calculate Your Return on Automated Information Governance
Most organizations underestimate exposure risk and the cost of ungoverned content. Let's put real numbers to your situation.
Calculate Your Governance Risk Cost
Unclassified, unprotected files are a liability. Coverage blind spots are where breaches and compliance failures begin.
Calculate your risk → 🤖Calculate Your AI Readiness
Most organizations assume they're ready. AI trained on messy content produces messy results.
Calculate AI readiness → 💾Calculate Your Storage Savings
The average enterprise stores 30 to 60% more than it needs. That's real budget and real risk in files no one uses.
Calculate storage savings →FAQ
Frequently Asked Questions
Automated Information Governance in Action
On a quick call, we'll map your environment and show you how Shinydocs works with your systems.
Wasted time spent searching, recreating content, or scanning endless documents
Difficulty ensuring sensitive data like PII is properly governed
Compliance risks from unprotected, unclassified information
Lost productivity from inconsistent processes and scattered content
Increased storage costs from duplicate, outdated, or unnecessary files
Inconsistent file tagging leads to missed information.
Decreased confidence in your data governance.
Delayed responses to audits or client demands—putting reputation at risk
