Automated Enterprise Information Governance
Your all-in-one information governance software, built to clean, classify, search, and govern content where it already lives.
1,000,000,000
- Storage cost reduction
- 27%
- Saved In Year One
- $408k
- ROI on governed content
- 4.5X
- Files migrated with in-place governance
- 0
What we hear from IG leaders
Build the Governed Content Estate Your Team Deserves
Enterprise leaders often raise similar information governance concerns. If any resonate, you're in the right place.
We can't easily find what we need in our systems.
No visibility means no defensibility in audits, litigation, or regulatory review.
Every audit creates a scramble.
When records aren't governed automatically, every request becomes a manual crisis.
We're not ready for AI, and we know it.
AI works on clean, classified content. Feeding it messy data produces messy results.
We keep paying for storage we can't justify.
Duplicate, outdated, and trivial files inflate costs while hiding the content that matters.
Sensitive data is somewhere. We don't know where.
PII, PHI, and privileged content scattered across systems is a liability waiting to surface.
We forced a new system. People ignored it.
Governance that demands behaviour change doesn't stick. It must integrate with how your team works and where your files already live.
End-to-end information governance
All-In-One Automated Information Governance Software
Four capabilities run from a single information governance platform. Clean, classify, search, and govern content where it already lives. .
How it works
Shinydocs connects to every repository and indexes content where it lives. One query reaches all your systems at once. Results return in seconds, ranked and permission-aware. No content moves, so search starts working immediately.
What you get
- ✓One search across SharePoint, GCDOCS, OpenText, file shares, email, and cloud.
- ✓Responsive records surfaced in minutes for audits, ATIP, FOIA, and eDiscovery.
- ✓Existing Active Directory permissions honoured on every single result.
- ✓Full visibility without moving or copying a single file.
How it works
AI scores every file for redundancy, obsolescence, and triviality. Shinydocs flags duplicates and stale content automatically. Your team disposes defensibly with a complete audit trail. Continuous scanning keeps repositories clean, so backlogs never return.
What you get
- ✓Duplicate, obsolete, and trivial files identified across every connected system.
- ✓Storage spend cut measurably, with documented reductions of up to 27%.
- ✓Defensible disposition backed by a full, exportable audit trail.
- ✓Repositories stay clean continuously, not just after a one-time cleanup.
How it works
Context-aware AI reads each document's type, author, subject, and age. It classifies content against your retention schedule, not a generic model. High-confidence files are tagged automatically. Ambiguous cases route to a human reviewer with full context.
What you get
- ✓Content classified against your own retention schedules and policy rules.
- ✓PII, PHI, and privileged material flagged before it becomes a liability.
- ✓High-confidence tags applied automatically, leaving only true edge cases for review.
- ✓Clean, governed data feeding Copilot, RAG, and enterprise AI tools.
How it works
Shinydocs governs every record from creation to disposition. Retention schedules apply automatically as content is classified. Daily scanning keeps governance current across all systems. Your policy becomes enforced reality, not a document on a shelf.
What you get
- ✓Retention schedules enforced automatically across every connected repository.
- ✓New content governed from creation, so backlogs never re-accumulate.
- ✓Alignment with LAC, NARA, and Treasury Board requirements built in.
- ✓A full audit trail for every classification and disposition action.
Tailored for your industry
Every Industry Governs Information Differently.
The problem is universal. Your stragegy is unique. See what Shinydocs can do for your organization.
-
Legal
- attorneys changed firms last year — each one a governance event
- 100,000+
Law Firms & Legal Departments
Lateral hires, matter mobility, and client file transfers all move content your IG team owns. Stay auditable and defensible, without IT involvement.
See how legal teams stay in control → -
Government
- requests don't wait for your files to be organised
- FOI
Local & Federal Government
Prove efficiency and accountability to citizens and auditors alike. Govern records automatically across every department, with no migration required.
See how agencies govern at scale → -
Corporate
- of stored enterprise data is ROT — redundant, obsolete, or trivial
- 60%
Corporate Teams
Privacy compliance, PII discovery, AI readiness, and storage optimisation keep growing. Shinydocs gives you the coverage and control to stay ahead.
See how companies reduce risk →
How it works
Three steps. No migration. Governed from day one.
Shinydocs connects to where your content already lives and starts working immediately.
-
01
Inventory everything
Shinydocs crawls every connected system — DMS, file shares, SharePoint, Teams, Exchange, and cloud. You see what you have and where it lives. No files move.
Visibility without migration -
02
Classify with precision
Context-aware AI classifies content against your retention schedule. It flags ROT and duplicates, then identifies PII and privileged material — tuned to your organisation.
Defensible AI classification -
03
Govern continuously
Daily scanning keeps content clean and current. Disposal, retention enforcement, and audit trails run from one platform. The backlog clears and never comes back.
The backlog never returns
Real results
Proven Outcomes with Shinydocs Governance Solution.
Global Organizations deploy Shinydocs to build air-tight information governance programs — without migrating a single file.
Read the Case Studies"Shinydocs enabled us to save on storage costs and respond to information requests in minutes instead of days."
- files governed across deployments
- 1B+
- Deployment time, on-prem or private cloud
- 1 day
- Files migrated
- 0
- Repository coverage
- 100%
Calculate your situation
Discover How Much Your Organization Could Save
Most organizations underestimate exposure risk and the cost of ungoverned content. Let's put some numbers to your situation.
Calculate your governance risk cost
Unclassified, unprotected files are a liability. Coverage blind spots are where breaches and compliance failures begin.
Calculate your risk →Calculate your estate's AI readiness
Most organisations assume yes. Most are wrong. AI trained on ungoverned content produces ungoverned results.
Calculate AI readiness →Calculate your storage savings
The average enterprise stores 30 to 60% more than it needs. That's real budget and real risk in files no one opens.
Calculate storage savings →FAQ
Frequently Asked Questions
Automated Information Governance in Action
On a quick call, we'll map your environment and show you how Shinydocs works with your systems.
Wasted time spent searching, recreating content, or scanning endless documents
Difficulty ensuring sensitive data like PII is properly governed
Compliance risks from unprotected, unclassified information
Lost productivity from inconsistent processes and scattered content
Increased storage costs from duplicate, outdated, or unnecessary files
Inconsistent file tagging leads to missed information.
Decreased confidence in your data governance.
Delayed responses to audits or client demands—putting reputation at risk
